AGENDA

In Attendance:

Chair: J. Anderson, Past President, A. Hilliker, Treasurer, L. McCargar, Program Chair, B. Sells, Executive Director, M. Morrow, BSC President, G. Burkholder, CAANCB President, Doug Ward, Member at Large, Heather Durham, Member at Large

1. Call to Order

Dr. Anderson called the meeting to order.

Dr. Hilliker moved to approval of the Agenda, M. Morrow seconded.

Dr. Hilliker moved to approval of 51^st and 52 Board Meeting Minutes, Dr. McCargar seconded.

3.1 Business Arising

A By-laws Committee was not formed. Peter Anderson, past Secretary, conducted a review of the By-laws, but results were not announced. We should attempt to contact him and take this in consideration before attempting to create a By-laws committee.

Dr. Fisher accepted the position of Secretary and had been functioning as Honourary Secretary for a year.

4.1 Appointment of new Executive Director, Dr. Bruce Sells

4.2 Appointment of Office Manager, Mrs. Wafaa Antonious

4.3 Ratification of Dr. Jim Fryer as President-Elect of CFBS (President effective this meeting)

4.4 Solicitations of Nomination for the next President-Elect of CFBS

The Board is to take the Request for Nomination to their society and come back with the results to announce them during the 54^th Annual Meeting that will be held on Sunday, June 6t^h, 1999. We are looking for a vibrant person to take on this position.

5. Report of the Secretary

5.1 Ottawa Meeting in 2000

Dr. Fisher, unfortunately could not attend the meeting. An invitation to Ottawa for the 43^rd Annual Meeting is in the Program Proceedings Book.

5.2 Political Advocacy Award

Draft Guidelines prepared by Dr. P. Dolphin is attached, this is the first year for this award to be presented. This year winners are Dr. Jon Gerrard, MP, Leader, Liberal Party of Manitoba and Hon. Reg Alcock, Liberal Party of Manitoba. The Awards will be presented by Dr. P. Dolphin. Both awardees will be attending the meeting to receive the award. Press releases were sent out announcing such an event. Dr. M. Morrow commented that it was a good idea to recognize the efforts of the local politicians where the Annual Meeting was held.

Dr. L. McCargar moved to endorse the award and Dr. M. Morrow seconded. All present in favour of Political Advocacy Award.

5.3 Annual Public Lecture

The 42^nd Annual Meeting, will also have the first public lecture. This year lecturer is Dr. A. Fenster, Robarts Research Institute, London, ON. Title of the lecture is: Medical Imaging in the Early Diagnosis of Breast and Prostate Cancer and Cardiovascular Diseases. The lecture will be video taped as well and the tapes will be made available for borrowing from the CFBS office.

5.4 Web Site Report

The web site we used to have had information totallyl out of date due to delays in updating it as it was being updated by a volunteer. A new web site will be unveiled by the end of August to the Board review and comments, then open to the public. The Board will be notified by Wafaa when the site is available.

Dr. G. Burkholder commented that the emails that Paul Hough used to send out to the Board was invaluable to the society.

Dr. Bruce Sells commented that a Newsletter could be sent by an email list to the members and might be sold to non members.

6.1 The Budget

Dr. Hilliker stated that the budget was consistent with the Auditor’s report. There was no depreciation, to make it more realistic. A copy of the budget is attached.

Dr. Hilliker explained that we did not include 1999 to date as we were no longer in tight position. 98 membership was higher than 99 approved and 99 anticipated due to the pull out of CSI and CSPP. $18,000 were collected by the Local Committee Fundraising due to Dr. J. Anderson efforts. The MRC grant may decline in the future.

Dr. Hilliker said that Dr. B. Sells is an honourary Executive Director who lives in Guelph. He does not get a salary, we pay expenses up to $35,000 including per -diem, an apartment in Ottawa, and travel expenses, no employee cost involved.

Dr. Hilliker commented that the cost of Printing and mailing in 97 was much less than 98 as they were trying to save on the mailing by sending in bulk to the universities.

Speakers 99 anticipated is $12,000 and the approved was $6,000, as we anticipated a small meeting but because of Judy’s efforts it turned out to be a big meeting with 12 symposia.

There is a huge saving in the Meeting facility as we are using the University facility.

Dr. J. Anderson thanked Art for his budget management. Dr. J. Anderson requested a move to endorse the budget. Dr. G. Burkholder moved and Dr. Heather Durham seconded it.

Science Policy Report is attached. Dr. Sells has been in his capacity as an Executive Director just few weeks before the meeting. A week before the meeting Dr. Sells arranged for the CCUBC Executive Lobbying Meeting. CCUBC accompanied with Dr. Sells met with Peter Adams and discussed the issue of deteriorating facilities with university infrastructure/laboratories. Dr. Adams advised them that if they made a proposal, it had to be a win win situation and be seen as a benefit across the Nation. They have to package it to include the universities, colleges and the province on one side to argue, so that they can get the Federal government to contribute. Dr. Adams added that it had to be politically appealing for the Federal government to provide the money.

As for the Post Secondary Education, Dr. Stangway, CFI, suggested a strategy that would put money directly into the pocket of the university and would be more effective than giving it directly to the normal treasury.

Dr. Sells advised that the more societies we could get behind us, the more effective we could be.

Dr. Sells suggested that if there could be another fund like CFI to allow the universities to cover their overhead cost, it would make the situation much better.

Dr. Sells added that in the meeting with Dr. Bruztowski, they discussed applied targeted research versus investigator research.

Dr. Hilliker asked if it was our job to lobby for supporting basic research? Dr. Sells replied that NSERC was a big supporter of Basic research. Peter Adams said that the government was already aware of the importance of basic research, but it was still important to keep reminding the government.

How Can CFBS be More Effective?

We can invite National Centre of Excellence groups to the meeting. Doug Ward commented that the bigger the meeting the better it was for the exhibitors, as they were maxed out as to the number of meetings they could attend. Sigma, forecasted sales of $8,000/hour for the sales representative to conduct. Overlapping meetings would commit larger corporate presence. A public lecture was a hot button to bring people.

Dr. Sells commented that Paul Hough, did an excellent job in lobbying.

Dr. M. Morrow asked how many politicians were attending the Science Policy Forum? Dr. Sells replied that we were aware of two who were coming. In the future we should invite more politicians, ministers of education and industry to participate. Non Capital cost for universities is a provincial jurisdictions.

Hard copy of Program report will be available in the Annual General Meeting. This year we had 12 symposia, 2 mini symposia and 11 themes. Dr. L. McCargar asked to recognize Dr. J. Anderson and W. Antonious’ efforts in helping to get the Program Proceedings book together.

Dr. McCargar mentioned that the Danone Institute were paying for the symposium speakers. They were putting money into research, aiming at communicating correct nutritional information to the public.

8.1 Appointment of Program Chair for 2000

Nominations are requested for a new Program Chair, as the current Program Chair, Dr. L. McCargar is going on a sabbatical and would like to concentrate on her research. Dr. M. Morrow nominated Dr. Peter Anderson for that position.

8.2 Appointment of Local Committee Chair for 2000

Mary L’Abbe, CFBS former Secretary, has accepted the position of Local Committee Chair.

Dr. McCargar emphasized the importance of knowing the meeting sites two or three years in advance. Dr. McCargar can provide the list of locations and themes of the last ten years. There is the option of having several societies overlapping in the meeting and give them the chance to prepare their own meeting, this will decide booking whole or part of the meeting.

Dr. Sells added that we could get NSERC and MRC to be involved in our meeting.

1. Mid year Program meeting is highly recommended.
2. Sites for 2001 and following years have to be decided, once identified, then the process of finding a Local Committee Chair and Local Committee should go ahead and a list be available.

Dr. Judy Anderson requested that Board advertize the Burroughs Wellcome Fund to their society. Dr. Peter Anderson is the BWF/CFBS Liaison, he reviewed the applications and made the recommendations to BWF in regards to the 1998 winners. He will continue as the BWF/CFBS Liaison for 1999, and it is much appreciated.

10. AstraPharma Competition Report

A report on AstraPharma-CFBS contract is attached. Dr. Judy recommended to continue to support AstraPharma contract until it becomes a major snag. Dr. J. Anderson accepted to head the review panel for 1999 AstraPharma Request for Proposals.

We need feed back from the societies. Please take time to go by the exhibits’ booth.

Dr. Heather Durham resigned from her post as Member at large as she is now STC Vice President. CFBS wishes Dr. Durham all the best. Dr. Durham came especially to attend this meeting and submited her resignation. That is quiet a dedication on her behalf.

Dr. J. Anderson called the meeting to adjourn.
Meeting adjourned.