AGENDA

1. Call to Order

2. Election of Officers
2.1 President-Elect
2.2 Honourary Treasurer
2.3 Program Committee Chair

3. Report of the LOC for the Quebec Meeting - Guy Poirier

4 FASEB

5. Standing Committees
5.1 Science Policy Committee
5.2 Program Committee
5.3 Exhibitor Liaison Committee
5.4 Equal Opportunity Committee - Chair required

6. Board Representative
6.1 CFBS Newsletter

7. Reports
7.1 Budget Advisory Committee - Art Hilliker
7.2 Membership Advisory Committee

8. Other Business

MINUTES

ATTENDANCE

OFFICERS OF THE BOARD:
Dr. Judy Anderson, President
Dr. Peter Dolphin, President-Elect
Dr. Dennis Fitzpatrick, Past-President
Dr. Peter Anderson, Secretary

DIRECTORS:
Canadian Physiological Society ---
Pharmacological Society of Canada Dr. Khem Jhamandas
Canadian Association of Anatomy Dr. Garry Burkholder
Neurobiology and Cell Biology
Canadian Society for Biochemistry, Dr. Joel Weiner
Molecular and Cellular Biology
Canadian Society for Nutritional Sciences Dr. Ted Franworth
Canadian Society for Immunology ---
Society of Toxicology of Canada Dr. Len Lillie
Biophysical Society of Canada Dr. Bruce Hill
Canadian Society of Plant Physiologists ---
Canadian Council of University Biology Chairs Dr. Dave Brown
The Genetics Society of Canada ---
The Society for Life Sciences ---

ALSO IN ATTENDANCE
Dr. Kem Rogers, Exhibit Liaison
Dr. Guy Poirier. Chair LOC
Jack Kornblatt, CBS
Dr. Paul Hough, Executive Director, CFBS
Natalie Lamarche, Administrative Assistant, CFBS

1. The meeting was called to order by the Chair, Dr. Judy Anderson at 10h30 a.m.

2. Election of Officers

Dr. George Biro is not able to assume the position as president of CFBS, it was agreed that Dr. Anderson stay on as President for another six months and Dr. Peter Dolphin takes over the position for 18 months.

2.1 Dr. Peter Dolphin was elected and welcomed as the President-Elect of CFBS.

2.2 Dr. Arthur Hilliker was elected as Honourary Treseaurer of CFBS.

Motion to amend the by-laws to remove the word "Honourary" within the title of Treasurer and Secretary.

Action for Dr. Peter Anderson to review the By-laws for revision.

2.3 Dr. Anderson noted that CFBS owes a tremendous vote of thanks to Dr. David Brown for his efforts put towards CFBS over the last 4 years.

Our replacement of the Program Committee Chair has withdrawn at the last minute, therefor we are looking for a new Chair person. Please send suggestion to Dr. Judy Anderson, Dr. Dennis Fitzpatrick or Dr. Dave Brown.

3. Dr. Guy Poirier gave a short report on how the meeting went;

• noted he created the LOC in London
• noted that the LOC committee should not organize another activity at the same time for example the Winternational.
• noted the coffee was not at the back of Exhibitors as they should for the next meeting.
• noted to give Exhibitors ticket for drinks at the Exhibitors Reception.
• Audiovisual went well, noted to have two audio visual representative per room to guarantee full service. Incas lamps break and etc.
• must urge people to bring their own velcro to the meeting but still make sure we have enough velcro just incase.
• overshouted for amount of food at the CFBS mixer.
• The Student mixer was good.

Dr. Judy Anderson thanked Dr. Guy Poirier on behalf of the Board as wall as Daniele Poirier who contributed very considerably.

5. Standing Committees

5.2 Dr. Dave Brown breifly explained the plan for Edmonton. (attached)

• noted there will be a satellite seminar Wednesday morning, organized by Dr. Dennis Vance
• noted the Science policy session could be moved later from 3 p.m. to 6 p.m.
• Dr. Joel Weiner noted the need to have the Gordon Kaplan Award lecture on the Wednesday evening, they had great difficulties in obtaining the room for that day.
• Dr. Peter Anderson noted the importance to have people attending the Exhibitor’s reception on wedsday Not to put anything in conflict with that.

The Plenary and CFBS Mixer could be at the University.

Dr. Dennis Fitzpatrick noted the plan for 1999, in Winnipeg (attached)

3.3 Dr. Kem Rogers noted that the person on the committee must visit the site and to ensure that changes regarding booth changements can be made, because there are companies who do not want a booth next to their competitor.

Dr. Judy Anderson requested that Dr. Kem Rogers write a one page description of his role as Liaison Chair.

Dr. Peter Dolphin noted that Dr. Dennis Vance and someone from Edmonton, be on a committee.

Dr. Judy Anderson noted that Jocelyn Goyer from Charles River Canada is willing to work with us.

Dr. Kem Rogers noted the need for good lighting of posters.

It was noted that we need coffee breaks in the afternoon. It was also suggested to have mini-bars in the afternoon at the same time as coffee.

Must invite people from institute/hospital etc. to come and see our exhibitors.

Dr. Judy Anderson suggested a contest for students. They half to obtain information on 10 products and they get a prize. A small competition to get more people to come to see the Exhibitors.

Motion: to formalize an Exhibitor’s Liaison Committee to provide and corporate links Executive (Dr. Dennis Fitzpatrick/Dr. Peter Anderson) chair approved by the Board carried.

5.4 Need a chair for the Equal Opportunity Committee. Dr. Peter Dolphin has talked to Jilly Evans at Merck-Frosst in Montreal and she is interested. She was chair of the CSBMCB rep. on this.

6. Both Mark Bisby and Mark Brigham have communicated with Dr. Judy Anderson that they can’t continue to be editors.

Dr. Judy Anderson noted the need to have a Newsletter especially with the Web Site being up and running.

Dr. Peter Dolphin noted the importance of sending the Newsletter out to all members and not just posting it on the Web. Members need and should receive a hard copy.

Dr. Judy Anderson noted that the Call for Abstract must go out by October and that the possibility of sending the Newsletter at the same time is a good ideal.

Dr. Dave Brown noted the requirement to have someone in charge. Dr. Dennis Fitzpatrick noted that Dr. Steve Brooks has volunteered and Dr. Ted Farnworth has also volunteered to help Dr. Brooks.

7. Reports

7.1 Dr. Peter Haase is no longer Chair of CAANCB, Dr. Judy Anderson asked if Dr. Gary Burkholder would take his place.

7.2 There was no activity that happened last year in regards to the Membership Advisory Committee.

Dr. Judy Anderson suggested a membership form be put on the Web, so people can print it off, signed and send the from to the appropriate society.

It was also suggested to have links from the CFBS home page to the societies. CSBMCB pointed out they have a membership application form you can print off. It was noted not all societies have a Web site.

Dr. Kem Rogers noted the need to have separate pages on the CFBS Web site for the societies and the contact person for each society.

6. The Mid-Year meeting should take place this year, not just an e-mail meeting.

Dr. Dave Brown suggested the meeting take place in October at the same time as the Annual Meeting of CCUBC take place. Some of our Board members attend the CCUBC meeting.

CSBMCB will hold it’s Executive Meeting in early February or late January on the Monday or Tuesday following the meeting on the Sunday.

The societies have paid for their representative in the past, while CFBS pays for their members at large.

Dr. Dennis Fitzpatrick noted the need to have this meeting.

Dr. Judy Anderson closed with thanks to all.