AGENDA

Attendance:

Peter Dolphin, Peter Lewis, Arthur Hilliker, Judy Anderson, Linda McCargar, Harvey Anderson, Michael Morrow, Bruce Sells and Wafaa Antonious

Peter Dolphin called the meeting to order.

2. Approval of Agenda:

Motion to accept by Arthur Hilliker

Seconded by: Michael Morrow

3. Approval of the 20^th Annual General Meeting Minutes

Motion to accept by: Arthur Hilliker

4. Report of the President – Peter Dolphin (Attached)

• Appointment of new Executive Director, Dr. Bruce Sells.

• Appointment of new Office Manager, Mrs. Wafaa H. Antonious.

• Dr. James Fryer as President-Elect of CFBS (President effective this meeting).

Peter Dolphin gave a bit of biography about James Fryer.

Motion to accept by: Arthur Hilliker

Seconded by: M. Morrow

All in favour

• Solicitations of Nominations for the next President-Elect of CFBS.

Peter Dolphin requested suggestions for President-Elect to be brought forward at the Sunday, 54^th Board Meeting.

5. Report of the Secretary – Ken Fisher Presented by Judy Anderson

• Ottawa Meeting 2000

Judy was not certain of the status of the Congress Centre contract.

• Annual Political Advocacy Award

Two awards were presented at that meeting, to Mr. Reg Alcock, MP, Liberal Party and Dr. Jon Gerard, Leader, Liberal Party of Manitoba.

• Annual Public Lecture

First year CFBS holds an Annual Public Lecture at the Meeting, A. Fenster is a good speaker, encourage you to go and attend the lecture. The intention of these lectures is to highlight hot areas of science to the public. An Invitation has been sent out to the population of this area and the high schools. The idea behind the public lecture is to highlight the visibility of CFBS. Peter Dolphin, suggested that the lecture be called "Henry Friesen Lecture" instead of "Public Lecture". Requested from the board feed back re. name by the Sunday, Board Meeting. Peter Lewis agrees, will be forwarded to the Sunday, Board Meeting.

6. Report of the Treasurer – Arthur Hilliker, Budget Report Attached

• 6.1 This is a cash basis budget, so depreciation or amortization are not considered, GST is excluded.

Arthur referred to the attached budget with the following comments:

• Grants, 2000 Anticipated, is less anticipating MRC will decrease the amount of the grant.
• Other, went up, due to the Danone providing $5,000, figures for 2000 proposed are conservative.
• Science Policy contract was cancelled with the COU, anticipate that Bruce Sells will be able to bring another Science Policy contract.
• Expenses: Salary 99 Anticipated is lower due to Paul Hough leaving and the new arrangement with Bruce Sells. Revenue Canada and the Accountant have been consulted. Thei arrangement was made after Bruce was selected and it was Art’s suggestion. CFBS attained savings of 20,000 between 2000 Proposed and 99 Approved.
• Mailing is less in 98 than 99 Anticipated, due to using bulk mailing in 98.
• Speakers’ Expenses in 99 Approved is less than the Proposed 99, as they thought that the Winnipeg Meeting will have less symposia, but we ended up with 12 symposia.
• When Art received the post of Treasurer, CFBS was running a deficit. CFBS will start investing some of the cash flow in short term GICs.
• Art requested reducing CFBS 2001 fees from $45 to $40. Before deciding on that, an email will be sent out to the societies and get their feedback.
• Also, considering establishing an Endowment fund, that is not to be touched except in crisis, and low cash flow situations.
• The Annual CFBS Meeting is a very important source of revenue.

Motion to accept the budget: Peter Dolphin

Seconded by: Judy Anderson

All in favour

• 6.2 Appointment of Auditors

Auditors’ report figures usually do not match the books, because the books follow the Cash Basis accounting system, while the auditors follow the Accrual Accounting system.

Motion for approval of the appointment of the auditors by: Arthur Hilliker

Seconded by: Michael Morrow

All in favour

7. Report of the Executive Director – Bruce Sells (Attached)

It is vital that CFBS changes the format of the meeting, maybe have several focused specialized small meetings. Lobbying and the Annual Meeting are collectively important, they integrate and support each other. I hope that CSBMCB think about the future and nature of their relation with CFBS.

Bruce asked that the Board meet in November, and organize that meeting around CCUBC meeting, 12 and 13 of November. Friday and Saturday, all societies can send their presidents or representatives to meet with the MPs and the VIPs of the government. Societies pay their own expenses, unless they have members in Ottawa, that can attend on behalf of the President.

8. Report of the Program Committee – Linda McCargar (Attached)

The Winnipeg Meeting, missed the presence of CSBMCB, the meeting seemed smaller. The last official duty of the Program Chair is to chair the Program Committee Meeting. Linda suggested that maybe we can change the format of the meeting, by having the first two days CFBS related business, then the other two days, the societies have their own meeting.

It is important that the Program Committee has a mid-year meeting, without that meeting, more chores falls on the shoulder of the LOC. We have to decide on a good economic location to meet.

Peter Dolphin asked Art if he can allocate some funds for the Program Committee to have a mid-year meeting.

• 8.1 Appointment of Program Chair 2000

Appointment of the Program Chair has not been finalized yet. Sigma Aldrich, one of the exhibiting companies has offered $1,000 worth of Sigma products to whoever accept the position of Program Chair 2000.

• 8.2 Appointment of LOC Chair 2000

Dr. Mary L’Abbe` has agreed to chair the Ottawa 2000 Meeting.

9. Burroughs-Wellcome Visting Professorship Competition, 1998

10. Astra Pharma Competition results 1998- Judy Anderson (Report Attached)

The applications were made available at this meeting.

11. Other Business

12. Adjournment

Motion to adjourn by Linda McCargar

Seconded by: Peter Lewis

All in favour